Project Planning Board in my Work Planner

For the last several months, I’ve been trying to find a way to easily see all my work projects at once without looking at my massive to do list. I’ve tried a number of different digital planning methods/programs to try to find the perfect one, but truthfully, I’m a paper person. So off to the land of Pinterest I went in search of ideas! I browsed a bunch of different project boards and I love the concept of a project board, but I wanted it also in my planner so it’s portable. Super picky, right? Yup!

I was mostly drawn to the project boards that had columns where you store projects, to dos or reminders. The best part? They all used sticky notes! Using sticky notes makes it super easy to move around tasks and projects to different stages on the board without having to recreate the board all the time.

“Good planning is the foundation of success for almost any project. Start by getting clear on your goal.”
– Jude Bijou –

The concept behind my project board is simple. I just want a place to see at a glance what projects that I have going on and what stage they are all in. It’ll be an easy way to see how much capacity I have in my workload for other projects that pop up. Plus, if I have a fast track project come up and too many other projects in progress, it may be time to place one on hold for awhile.

Project Board

My planner project board consists of four main categories:

  • Fast Track – Anything in this column are high priority and the project timeline is accelerated.
  • In Progress – Any project that I am currently working on.
  • Up Next – Projects that are starting soon in the next few months. This will be great to keep upcoming projects on my radar so they’re visible, but no action is really required yet. Once a project does startup, I’ll simply move the sticky note to the In Progress column or to Fast Track if it needs an quick turnaround time.
  • On Hold – Any project that gets tabled for any reason will land in this column. I’d still like to be aware of these projects, because it’s possible that they could start back up some day. If that’s the case, I can move the sticky note to either Up Next or In Progress depending on how quickly the project will start back up. If the project gets cancelled, it’s a simple as removing the sticky note!

I’m excited to add all of my projects and see how this project board will improve my work planning. I needed a way to see what I’m working on project-wise without actually seeing all the individual to dos and master lists. I think this is the perfect solution! How do you keep track of your work projects?

If you’d like to see exactly how I made my project board for my work planner, check out my YouTube Channel!

🙂 Rochelle

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